Privacy Policy

Last Updated: April 11, 2026

1. Introduction

Welcome to SynergyAudit ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our audit management platform.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the platform.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide to us when you register on the platform, including:

• Name and contact information (email address, phone number)
• Professional information (job title, company name, department)
• Account credentials (username, password)
• Profile information and preferences

2.2 Audit Data

When you use our platform, we collect information related to your audit activities:

• Audit plans, executions, and reviews
• Client information and engagement details
• Risk assessments and compliance records
• Documents and files uploaded to the platform
• Comments, notes, and collaboration data

2.3 Technical Information

We automatically collect certain information when you use our platform:

• IP address and browser type
• Device information and operating system
• Usage data and analytics (pages visited, time spent, features used)
• Cookies and similar tracking technologies
• Log files and error reports

3. How We Use Your Information

We use the collected information for the following purposes:

• Service Delivery: To provide, operate, and maintain our audit management platform
• Account Management: To create and manage your account, authenticate users, and provide customer support
• Collaboration: To enable team collaboration and information sharing within your organization
• Communication: To send you updates, notifications, and administrative information
• Improvement: To analyze usage patterns and improve our platform's functionality and user experience
• Security: To detect, prevent, and address technical issues, fraud, and security breaches
• Compliance: To comply with legal obligations and enforce our terms of service

4. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• Within Your Organization: With other authorized users in your organization as necessary for collaboration
• Service Providers: With third-party vendors who perform services on our behalf (hosting, analytics, customer support)
• Legal Requirements: When required by law, court order, or government regulation
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• With Your Consent: When you explicitly authorize us to share your information

5. Data Security

We implement industry-standard security measures to protect your information:

• Encryption of data in transit and at rest using SSL/TLS protocols
• Multi-factor authentication options
• Regular security audits and vulnerability assessments
• Role-based access controls
• Secure data centers with physical and network security measures
• Regular backups and disaster recovery procedures

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law. When determining retention periods, we consider:

• The nature and sensitivity of the information
• Our legal and regulatory obligations
• Your ongoing relationship with us
• Industry best practices and standards

7. Your Privacy Rights

Depending on your location, you may have the following rights:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Portability: Request a copy of your data in a structured, machine-readable format
• Objection: Object to certain processing of your information
• Restriction: Request restriction of processing your information
• Withdrawal: Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the information provided below.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our platform. You can control cookie preferences through your browser settings. For more information, please see our Cookie Policy.

9. Third-Party Links

Our platform may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any personal information.

10. Children's Privacy

Our platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us immediately.

11. International Data Transfers

Your information may be transferred to and maintained on servers located outside of your country of residence. We ensure that appropriate safeguards are in place to protect your information in accordance with this privacy policy and applicable laws.

12. Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new privacy policy on this page and updating the "Last Updated" date. Your continued use of the platform after changes become effective constitutes acceptance of the revised policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this privacy policy or our privacy practices, please contact us:

• Email: info@codebiz.co.tz